Foundation Financial Services
Foundation Fiscal Year-End Deadlines 2025-2026
The following information is provided to those who have Foundation accounts.
All approved and completed documents should be sent to the Foundation at fdndocuments@mail.fresnostate.edu
| Account Type | Description | Deadline |
|---|---|---|
| Reimbursed Release Time |
RRTs to include required signatures and contract budget compliance. If RRTs are received by April 17, purchase orders will be issued to the University by May 22. Upon receiving RRT invoices from the University prior to June 15, RRT payments will be processed by June 30. *If these deadlines are not met, RRT payments may not occur after July 1, 2026. |
April 17, 2026 |
| Purchase Order Requisitions |
Purchase order requests (including grants, contracts, and trust accounts) Purchases of more than $20,000 require minimum bids/sole source and a formal written agreement. Purchases of more than $100,000 require a formal solicitation process. These are important deadlines if your grant or contract expires or ends on June 30, 2026. *Please note that our system is unable to backdate purchase orders. |
In excess of $10,000: Less than $10,000: |
| Blanket Purchase Orders | All invoices related to blanket POs, to ensure that FY 2025/26 activity is recorded in FY 2025/26. All FY 2025/26 blanket POs will be closed as of June 30, 2026. | June 12, 2026 |
| Accounts Payable | Payment authorizations, vendor invoices and travel reimbursements as early as possible. If check is needed by June 30, we must receive payment authorizations and invoices no later than | June 18, 2026 |
| Fiscal Year 2026/2027 Blanket Purchase Order Requisitions | Blanket purchase order requisitions for the new FY may be submitted and must be clearly marked "2026FY". Blanket POs are strongly encouraged for Printing Services and Mail Services. | Accepted as of June 22, 2026 |
| Cash Receipts | Daily cash receipts/deposits (for June 30, 2026) | June 26, 2026 |
| Journal Entries | To post journal entries as of June 30, 2026. | July 8, 2026 |
| Salary Cost Transfers (for Effort Reporting) | All payroll transactions, journal entries for salary transfers and cost share documentation to be included in the Spring 2026 effort certification period, unless your grant/contract requires an earlier close-out period. | July 8, 2026 |
These deadlines apply to all Grants, Contracts and Trust accounts regardless of funding source.
If you have any questions, please contact:
| Account/College | Name | Contact |
|---|---|---|
| Trust Accounts | Crystal Perez |
278-5621 crystalperez@mail.fresnostate.edu |
| Travel Reimbursements | Becky Martinez |
278-0157 beckym@mail.fresnostate.edu |
| Purchase Order Requests | Jose Coatepotzo |
278-5954 joseco@mail.fresnostate.edu |
| Purchase Order Payments | Sergio Martinez |
278-4955 sergiom@mail.fresnostate.edu |
| CHHS/Library | Dakota Smith |
278-0815 dakotas@mail.fresnostate.edu |
| KSOEHD/Office of the President/CAH | Gardenia Morales |
278-0904 gardeniam@mail.fresnostate.edu |
| SAEM/OCED/OSRP | Kelly Maravilla |
278-0965 kmaravilla@mail.fresnostate.edu |
| Provost/AA/CSM | Charles Flood |
278-6493 cflood@mail.fresnostate.edu |
| JCAST/Lyles Center/LCOE | Nathan Zanoni |
278-0844 nzanoni@mail.fresnostate.edu |
| COSS/JCAST Dairy Projects/CSB | Rachael Ryan |
278-0278 rachaelryan@mail.fresnostate.edu |