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Foundation Financial Services

Foundation Fiscal Year-End Calendar

The following information is being provided to those who have Foundation accounts.

Accounts Payable

Please submit all payment authorizations and vendor invoices as early as possible. If you need a check issued by June 30, we must receive payment authorizations and invoices no later than 3:00 p.m. on June 16, 2023.

Purchase Orders

Purchase order requests (including grants, contracts, and trust accounts) will need to be received by 3:00 p.m. on May 26, 2023 (if in excess of $10,000) and June 8, 2023, (if $10,000 or less).

This is an important deadline if your grant or contract expires or ends on June 30, 2023. Please note that our system is unable to backdate purchase orders.

Blanket Purchase Orders

Fiscal year 2022/2023 blanket purchase orders will be closed as of June 30, 2023. Be sure to have all invoices related to blanket POs to us by June 16, 2023, to ensure that FY 2022/2023 activity is recorded in FY 2022/2023.

Fiscal year 2022/2023 requisitions

Blanek purchase order requistitions for the new fiscal year may be submitted starting Monday, Jun 26, 2023 and must be clearly marked "2023FY". Blanket POs are strongly encouraged for the fiscal year for Printing Services and Mail Services.

Reimbursed Release Time

RRTs, including required signatures, will need to be received no later than 5:00 p.m. on April 17, 2023. If RRTs are received by April 17, purchase orders will be issued to the University by June 30, 2023, but payment to the University may not occur until after July 1, 2023.

Cash Receipts

In order to post cash receipts in June, please assure they are received no later than 3:00 p.m. on June 29, 2023.

Journal Entries

In order to post journal entries as of June 30, 2023, please assure they are received no later than July 7, 2023.

Salary Cost Transfers (for Effort Reporting)

All payroll transactions, journal entries for salary transfers and cost share documentation to be included in the Spring 2023 effort certification period must be received by July 21, 2023, unless your grant/contract requires an earlier close-out period. Salary cost transfers will be posted with a July GL date, unless received by July 7, 2023.

These deadlines apply to all Grants, Contracts and Trust accounts regardless of funding source.

If you have any questions, please contact Foundation Financial Services at 559.278.0850.